LegalHUB respects your right to privacy and we take our related legal obligations seriously. We aim to be transparent at all times about our treatment of your information. You can read the full policy below for details about how your information will be used, when it may be disclosed to others and your rights in relation to the information we hold.

OUR PROMISE

We comply with EU GDPR and with other applicable privacy and data protection laws and regulatory frameworks.

We will only use your personal information to supply, improve and manage our services. Any additional or unusual uses of your information will be explained at the point of collection.

We will not use information that identifies you personally but if you prefer, you may opt-out here.

We will not share personally identifiable information with unrelated third parties for their own use without your consent.

We will take appropriate steps to safeguard your information in accordance with industry standards but please keep in mind that no system can be guaranteed as 100% secure.

We use also cloud web services (i.e. Dropbox) to safeguard your information.

We will only keep your information for as long as we need it: (i) to provide you with a product/service; (ii) to improve our services; and (iii) for legal and audit purposes.

We will not actively collect personal information from under 13s and kindly ask that if you are under 13 you do not give us information about yourself or others.

We will give you control over the information we hold about you by enabling you to access, update and delete your information in-line with your legal rights.

We will take steps to ensure that our suppliers and licensees look after your information as we do, including where they are processing your information in countries that do not provide the same legal protection to your information.

OUR PRIVACY POLICY

In the course of providing you with our services and through your interactions with us, LegalHUB may collect information about you and about your use of our services. We are committed to being transparent in our handling of personal information and we endeavour to comply with applicable privacy and data protection laws in the territories within which we operate. This policy describes the types of information we might collect, how we may use it and the circumstances in which we might disclose or transfer it.

If you have any questions or comments about this policy or our approach to privacy please contact us at office@legal-hub.ro. We aim to reply to any queries within three working days.

  1. SCOPE OF THIS POLICY AND YOUR CONSENT

This policy governs our processing of your information in relation to the products and services we supply to you. In addition to this policy, we operate policies relating to our use of Cookies (Tracking Technologies) and the provision of our services via Mobile Applications (“Mobile Apps”). The practices set out in those policies are governed by this overarching policy.

If you have any concerns, please contact us at: office@legal-hub.ro.

Your use of our services constitutes your consent to the processing of your information described herein.

  1. INFORMATION WE MAY COLLECT

The type of information we collect will depend on the circumstances and the service you are using. For example, to sign up to a newsletter we may only need your name and email address but if you want to attend one of our events we may need to know your contact details, payment information and any access or dietary requirements. Generally speaking, we will collect information relating to you and/or your use of our services in the following ways:

PERSONAL INFORMATION PROVIDED BY YOU:

This is usually information that identifies you as an individual or that enables us to contact you and can include your name, personal number, residence address, telephone number, e-mail address, data of birth. It can also include information that we have not requested but which you have volunteered, such as information provided via comments or other submissions you have made to our online services.

In some circumstances you might provide us with information about other individuals, for example when using a ‘share’ feature or submitting a photo that includes personal info of others. You must ensure you (1) have their permission to provide their information to us; and (2) you have made them aware of the terms of this privacy policy.

INFORMATION COLLECTED AUTOMATICALLY DURING YOUR USE OF OUR SERVICES:

When you use our services we automatically record information about your usage of those services, your interaction with our emails as well as information about the device you are using and your internet connection. We do this in two ways:

Log data: When you use our services, certain information gets recorded in our log files such as your device’s Internet Protocol (IP) Address, its unique ID, its operating system and location, and your browser type, the pages you viewed, cookie information and referral links (the link that sent you to a particular page).

Tracking technologies (cookies): In conjunction with our log data we may use tracking technologies such as tags on our web pages and small data files which we store on your device (known as “cookies”). These technologies enable us to recognize your device and to track your interaction with our services and emails. We do not use these technologies to identify you and we do not intentionally collect or record personally identifiable information through these technologies.

INFORMATION COLLECTED VIA SOCIAL MEDIA AND OTHER THIRD PARTIES:

When you choose to participate in or receive a service from us via social media, we may collect information from you directly or the social network may share with us personal information about you. This can consist of information such as your name, profile picture, gender, e-mail address and date of birth. Please keep in mind that any information provided to us via a third party may also be subject to that third party’s privacy policy.

  1. HOW WE USE YOUR INFORMATION

We will use your information: (i) to deliver, improve and personalize our services to you in accordance with your preferences: and (ii) for our own legitimate business purposes and needs. Specifically, we may use your information to:

  • to provide the service or information you have requested;
  • send you service related communications;
  • respond to your requests and feedback;
  • contact you about a submission you have made to our online services (Contact Form);
  • analyze and/or improve our services;
  • personalize the way LegalHUB content is presented to you online;
  • prevent fraud or other potentially illegal activities (including copyright infringement);
  • block disruptive users and protect the safety of users of our services;
  • enforce our terms of service;
  • send you newsletter relating to our services; and
  • manage our email suppression list.

Where LegalHUB proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for your use other than as listed above.

  1. SHARING & DISCLOSING YOUR INFORMATION

INFORMATION SHARED WITH OUR SUPPLIERS

We use a number of third parties to perform business functions on our behalf, such as sending our newsletters, hosting our online services and providing our customer services. We only disclose the information necessary to enable these third parties to perform their services. Our suppliers are contracted to comply with our instructions and we require that they do not use your personal information for their own business purposes.

INFORMATION SHARED VIA THIRD PARTY SOCIAL BUTTONS, WIDGETS AND OTHER EMBEDDED CONTENT

Some of our online services carry embedded content controlled by third parties for services such as social sharing, recommended stories, commenting/reviewing, and displaying video or images. When you interact with these services they may collect information from and about you and your interaction with their content. This activity will be subject to the privacy policy of and your settings for your chosen network. Please be aware that they may track your activity, through the use of cookies or similar technology, without you needing to interact with them. If this concerns you, ensure you log out of their services before using ours.

INFORMATION SHARED WITH OTHER PARTIES

Generally, we will only disclose your data to other parties with your consent, for example if you choose to share content via social media functionality. We may also disclose your personal information to law enforcement agencies, government/regulatory bodies, internet service providers and content protection organizations as required or allowed by law. For example, if you post inappropriate or objectionable content on our services or where we reasonably believe you may be in breach of the law, we may report your content and behaviour to relevant parties.

  1. WHERE WE WILL STORE AND USE YOUR INFORMATION

The personal data will be mainly stored electronically (internal hard drives, external hard drives, cloud services). The personal data is stored in locked premises with restricted access and protected by a participant ID and a password. All physical copies of the personal data, if any, will be stored in locked premises. Only persons who need to process the personal data as part of their duties have access to and the right to process the information stored in the register.

  1. HOW LONG WE WILL KEEP YOUR INFORMATION

We will hold your personal information on our systems for as long as is necessary for the relevant service or as long as is set out in any relevant contract you hold with us, in accordance with our retention policy. Where you contribute to one of our online services, we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted.

  1. CHILDREN USING OUR SERVICES

Except where otherwise indicated, we do not knowingly collect or store any personal information from children under the age of 13. If you are aged 12 or under, we request that you do not provide us with information relating to you or to others. Please seek the guidance of your parent or guardian before using our services.

If you are the parent or guardian of a child who is aged under 13 and you become aware that your child has provided us with information without your consent, please contact us at office@legal-hub.ro. We will delete such information from our records within a reasonable time.

OLDER CHILDREN

Depending on the service, we may also seek to obtain the consent of your parent or guardian if you are under the age of 16.

If appropriate, we will take steps to determine the age of persons submitting their information to us.

  1. HOW WE SECURE YOUR INFORMATION

We maintain appropriate organisational and technological safeguards to help protect against loss, misuse or unauthorized access, disclosure, alteration or destruction of the information we hold about you. We also seek to ensure our service providers do the same. Unfortunately, no system can be guaranteed as completely secure and there is an inherent risk in transmitting information over the internet. It may be possible for an unrelated party to intercept or access such transmissions unlawfully.

If you believe that your personal information under our control has been compromised, including access to any accounts you hold with our services, please contact us immediately using the details below.

  1. YOUR RIGHTS & CHOICES

COMMUNICATION PREFERENCES AND OPT-OUTS

If you wish to stop receiving communications from us then please click on the “unsubscribe” link at the bottom of the relevant newsletter. Please note that this will not unsubscribe you from all communications, only the newsletter in the question and as such you will need to perform this action for each of the newsletters you are subscribed to. If you wish to opt-out completely then please contact us at using the details provided below. Please note that you cannot unsubscribe from some service related messages.

In accordance with industry standards, we reserve the right to retain your record for a reasonable amount of time so we can ensure that we do not contact you in the future.

ACCESS AND CORRECTION

If you would like to know what information we hold about you, you may submit a request to us by using the contact details below. We will use reasonable efforts to supply, correct or delete personal information about you on our files within a reasonable time or as required by law.

DELETING YOUR INFORMATION

If you would like us to delete your information from our records then please contact us using the details below and we will respond within a reasonable time. Please note that we may be required to retain certain information by law and/or for own legitimate business purposes.

  1. CHANGES TO THIS PRIVACY POLICY

This Privacy Policy may be updated from time to time to reflect changes in law, best practice or in our practices regarding the treatment of personal information. If material changes are made to this Privacy Policy we will notify you by placing a notice on our relevant services. The date of the most recent revision will appear at the top of this page. If you do not agree to the changes, please do not continue to use our services. You should check this policy frequently for updates.

  1. CONTACT US

If you have any questions or comments about this policy or our approach to privacy please contact us at:

Data Protection Officer

Bogdan Timofti

Bucharest, 59th Putul lui Zamfir Street

5-6th floor, sector 1

Email: office@legal-hub.ro